What is Sending invoices?
You will find this feature in the left-hand menu, under Send invoices. On the Invoices page you create and send invoices and payment links to your clients. At the top you see at a glance how much is outstanding, what is due within 7 days, what is overdue, and what has already been paid. Below that is the list of all your invoices, showing the due date, status, client, amount, and invoice number for each one.
Set up your details once
Click Invoice settings in the top right to set your fixed details. We then use these automatically on every invoice:
Your company logo (PNG or JPG, max. 2 MB) and the email address shown on the invoice.
Your VAT number (BTW-nummer), KVK number, and address.
A number prefix and start number, for example INVOICE and 001. After that, we number every invoice automatically.
A default language and a default footer, for example with your payment term.
On the right you see a live preview that updates as you change your settings.
Creating and sending an invoice
Click New and work through the steps:
Choose a type. Create a full one-time invoice with a payment link, or request money without an invoice if you only need a payment link.
Choose a contact. Search for an existing client or add a new one.
Fill in the invoice details. Set the invoice date, due date, and language. A PO number is optional, and you can create a VAT-exempt invoice.
Add invoice lines. For each line, enter a description, quantity, VAT rate, and unit price (up to 10 lines). The subtotal, VAT, and total are calculated automatically.
Review and send. Check everything, choose which email address the invoice goes to, and add a message if you like. Click Send invoice, or Create only to save the invoice without sending it.
Throughout each step you see a live preview on the right, with tabs for the invoice, the payment page, and the email your client receives.
What your client receives
Your client receives an email from GoDutch on your behalf, letting them know a new invoice is ready. From the button in the email, the client lands on a payment page where the invoice can be paid straight away. That means you no longer have to send payment details separately.
Tracking payment status
As soon as an invoice is sent, it appears in the list with the status Pending. Once it is paid, the status becomes Paid. If an invoice is still open after its due date, it becomes Overdue. The amounts at the top of the page update automatically. Use the Export button to download an overview as a CSV for your bookkeeping.
Need help?
Still stuck? Get in touch at [email protected] and we will be happy to help.